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Director, Finance & Administration
ROCHESTER NY 14608
Category: Education
  • Your pay will be discussed at your interview

Job code: lhw-e0-90672089

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University of Rochester

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  16 Views, 0 Applications  
 
Director, Finance & Administration
Opening
Full Time 40 hours Grade 055 Dev & Behav Pediatrics
Schedule
8 AM-4:30 PM; EVENINGS AND WEEKENDS AS NEEDED; SCHEDULE MAY VARY BASED ON OPERATIONAL NEEDS.
Responsibilities
**Overview:**
The Director of Finance & Administration serves as the senior administrator and provides direction and oversight of all administrative needs for the Division of Developmental & Behavioral Pediatrics. The Division encompasses the Strong Center for Developmental Disabilities (a University Center of Excellence in Developmental Disabilities) and research, training, community service and clinical activities. This position serves as a strategic partner of the division's Executive Committee requiring commitment to the division's mission. This position acts as the financial officer and is responsible for navigating staffing issues such as recruiting, effort management, and professional development. This is a leadership position in the Division and requires extensive coordination and communication with staff and resources throughout the University. Demonstrates ICARE* values in each of the major responsibilities.
**Responsibilities:**
Lead strategic activities in order to improve service, sustainability and maintain an engaged faculty and staff.
* Participate in University and professional activities to keep abreast of industry trends. Use this information to refine strategic activities.
* Lead the committee in identification of measurable goals for research, clinical, community and training programs. Review accomplishment data to address progress made against Divisional and Departmental Strategic Plan.
* Review and evaluate engagement survey data, coordinate collection of additional or supplementary data when needed.
* Prepare presentation of findings to faculty and staff.
* With Division Chief, review and evaluate recommended actions for improvement.Prioritize efforts for the division and assign responsibility for implementation to functional directors.
* Coordinate message to faculty and staff on leadership's response to concerns.
* Develop resources to improve faculty and staff access to organizational information such as policies and procedures.
Guide the strategic use of resources in supporting the Division's, Department's, and University's academic, research, training and community service mission. (35%)
* Lead financial reporting team in developing methods for financial reporting and creation of financial models for operating, capital and new program activities.
* Direct analysis of financial activity in order to identify process improvements and other cost saving measures as well as opportunities for new revenue streams.
* Evaluate business plans to ensure accurate identification of resource requirements, financial projections and consistency with divisional goals.
* Lead analysis of the relationship between financial performance and non-financial metrics including staffing levels, billable hours, RVUs, and scheduling information and number of business transactions.
* Report on the financial position for the Division, providing year-end projections and recommend strategies to address budget variances.
* Review and approve financial transactions for all divisional activities consistent with University policy and guidelines. Ensure appropriate planned use of endowment and gift funds.Establish internal control to protect University assets.
* Control budgets and allocates funds as needed to achieve strategic goals.Develop and implement plans for use of reserves and renewal/replacement of capital equipment and facilities.
* Serve as Key Personnel on sponsored programs requiring extensive financial modeling and analysis, communicating to external funding sources and government agencies as required for accountability.
Develop and execute a staffing plan to support Division goals and operations.
* Coach functional and programmatic leaders in identifying gaps in accomplishments, tasks and duties needed to achieve goals and evaluating programmatic staffing needs.
* Review and approve faculty and staff roles and responsibilities. Identifies skill strengths and deficits and adjust staff roles as necessary. Review and recommend new positions, promotions and major changes in job responsibilities.
* Establish plans of work for support staff to address reporting and compliance requirements and growth in strategies identified by the Executive Committee areas.
* Direct human resource activities for staff and faculty positions, including recruitment, onboarding, promotion and termination. Set salaries consistent with University guidelines.
* Serve as a resource for supervisors to support faculty and staff professional development efforts.
* Supervise the Division's administrative, financial, and technology support staff.
Monitor and address program performance throughout the division.
* Oversee the design of tools used to organize and report on clinical practices.Evaluate lines of business for long-term sustainability.Work with Clinical leadership to identify and implement efficient work processes. Analyze and determine the fiscal viability of various medical practice lines of business.
* Evaluate tools that include financial and non-financial measures used to report performance of Community Consultation. Review proposals and implementation plans for new service offerings.
* Establish faculty performance targets for faculty consistent with departmental guidelines. Work with Division Chief to support faculty success in meeting performance targets.
Serve on the Executive Committee supporting the Chief's responsibility for division operations.
* Working with Division Chief, translate committee recommendations into an action plan.
* Identify policy needs, approve policies and procedures.
* Make recommendations to work processes to better align with University goals, policies and procedures; initiatives of the Department of Pediatrics and sponsored programs requirements.
* Develop processes for continuous quality assessment and improvement.
* Coordinate marketing and public relations communications including Division annual report, reporting required by sponsors, brochures, website and community correspondence.
* Collaborate on ways to advocate for the division to University and community partners.
Participation in University-wide initiatives to improve business processes and the use enterprise systems such as human resources (HRMS), financial (WorkDay), procurement and patient billing and records management, and communication (SharePoint). Allocate resources needed to use these systems efficiently and to their fullest potential.
Other duties as assigned.
**Requirements:**
Bachelor's degree. A Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable. Five years relevant experience including at least two years at a managerial level.
Master's in Business Administration and at least 10 years of progressive management experience or an equivalent combination of education and experience is preferred. A terminal degree in business or education specialty with significant leadership training preferred. At least five years in a supervisory role, managing faculty and/or professional staff is required. Work experience in higher education or a health care setting preferred. Must have reliable/efficient transportation for travel as needed.
*Competencies*
* Understands how to navigate and lead change in a large and complex organization
* Consistently looks to move the organization forward through new staffing roles, technology or business process.
* Design financial and business performance models for use in analysis and decision making
* Incorporate enterprise risk management principals and best practices in contract negotiation
* Build an infrastructure with a high level of commitment to customer service
* Maintain a positive, assertive, confident and professional demeanor
* Works independently and collaboratively
* Mentors faculty and staff on professional development opportunities
* Able to communicate vision, policies and procedures clearly and concisely
* Maintains comprehensive knowledge of accounting practices and procedures
* Maintains strong systems skills (Microsoft Office products and enterprise financial, human resource, accounting and financial reporting, research support and medical record and billing systems)
This position requires CLASP certification within the first 2 years of service and annual maintenance of certification. Incumbent must demonstrate dedication to professional development with at least forty hours of training or development activities annually.
*EOE Minorities/Females/Protected Veterans/Disabled*
*Job Title:* Director, Finance & Administration
*Location:* School of Medicine & Dentistry
*Job ID:* 208872
*Regular/Temporary:* Regular
*Full/Part Time:* Full-Time

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